Position
Executive Assistant to the Vice President of Student Affairs
Category
Professional Staff
Job Location
2660 Peck Ave, Riverton, WY
Position Type
Full-Time/Regular
**For full consideration please submit your application by the initial review date of February 15, 2022. Attach a current Resume/CV and a Cover Letter. Resume/CV and Cover Letter can either be attached as a .docx or.pdf or listed in the space provided in the application. If documents are attached, just list “see attachment” in the space provided in the application. For assistance, please email [email protected] or call 307-855-2112.**
Position Summary
Performs a variety of professional support duties as needed to expedite executive and
administrative functions of the office of the Vice President.
Essential Duties and Responsibilities
1. Performs office public relations; acts as a liaison; receives, greets, and directs visitors, the general public, staff, and students; reviews and processes requests and concerns efficiently and independently; resolves various issues within the scope of assigned and defined authority.
2. Provides assistance to the Vice President for Student Affairs, specifically coordinating requests and communication with Enrollment Services, Counseling, Student Support Services Trio Grants, various other grants, and general communication and coordination with the college community. Processes correspondence, schedules meetings and appointments, direct visitors, records minutes of committees reporting to the Vice President, etc.; act as a Designated School Official (DSO) for SEVIS as needed; provides support to college recruitment/retention efforts.
3. Participates in processing and hearing student grievances and complaints and performs fact-finding as required.
4. Maintains department/division fiscal records, including processing purchase and travel requisitions, purchase orders, invoices, travel vouchers, contractor pay applications,
personal services contracts, etc., and reconciliation of budgets; investigate vendor issues as needed.
5. Provides project and clerical support in the production of annual monitoring reports, assists with grants application processes; gathers data, facts, and details; creates graphs, charts, and supporting documents.
6. Manages special projects and college ongoing operations reporting requirements, Higher Learning Commission (HLC) accreditation support, and ensures that timelines are met and that projects comply with contracts and funding stipulations.
7. Operate within the framework established by CWC’s policies, procedures, and
practices.
8. Performs other reasonably related duties as directed or assigned.
Position Specifications
Minimum Qualifications
● Education
o Associate’s degree in general business or public administration, or related field
from a regionally accredited institution of higher learning recognized by the US
Department of Education.
● Experience
o Four (4) years of progressively responsible experience performing above or related
duties.
● Licenses/Certifications
o None.
● Equivalency Statement
o Equivalent combinations of education and experience from which comparable
knowledge and abilities that can be acquired may be considered case-by-case.
Knowledge, Skills, and Abilities
1. Knowledge of practices to best support the staff in the division with a high level of
customer service.
2. Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties within established deadlines and
attention to detail and accuracy.
3. Ability to contribute to a positive work environment that encourages knowledge of and respect for other cultures and backgrounds.
4. Knowledge of general office maintenance and practices.
5. Knowledge of filing systems (alpha), word processing, database, presentation,
and spreadsheet applications, specifically Microsoft Office applications (Word,
Excel, PowerPoint) and Google applications (Docs, Drives, Sheets).
6. Knowledge of letter composition, grammar, spelling, and punctuation.
7. Knowledge of operating a personal computer.
8. Knowledge of the operation of standard office equipment.
9. Knowledge of basic mathematics, basic accounting, or bookkeeping.
10. Knowledge of interpersonal communication skills and telephone etiquette.
11. Knowledge of basic public relations.
12. Working knowledge of CWC administrative practices, policies, and procedures.
13. Knowledge of budget development practices and processes.
14. Knowledge of project and contract management practices and protocols
with established guidelines.
15. Some knowledge of legal processes and administrative procedures associated with the Vice President’s office.
16. General knowledge of facilities scheduling software.
17. Skill in the operation of computers, calculator, copiers, scanners, fax machine,
phone pod, projection equipment, etc.
18. Skill in interpersonal relations and cooperative problem-solving.
19. Ability to communicate effectively, verbally, and in writing.
20. Ability to relate in a professional, helpful manner in person and over the phone.
21. Ability to work independently in meeting various time deadlines and work pressures.
22. Ability to effectively identify and resolve problems related to everyday administrative operations.
23. Ability to perform basic mathematical calculations.
24. Ability to maintain strict confidentiality related to sensitive administrative information.
25. Ability to operate a personal computer (windows) in utilizing various programs (MS Word, PowerPoint, Excel, CROA, Colleague, etc.) to produce or compose formal
documents, reports, and records.
26. Ability to develop effective working relationships with executives, board
members, managers, supervisors, fellow employees, vendors, contractors,
and the public.
Level of Supervision
Works under the general supervision of the Vice President for Student Affairs. Position may provide immediate to close supervision to part-time, temporary, or seasonal employees.
Working Environment
Reasonable accommodation will be extended to otherwise qualified individuals with a legally recognized disability.
● Equipment Used
o Standard office equipment including personal computer, calculator, fax machine,
ten-key calculator by touch, phone, scanners, copy machine, and telephone.
Motor vehicle.
● Physical Requirements
o Tasks require variety of physical activities, which do not generally involve
muscular strain, such as walking, standing, stooping, sitting, reaching and light
lifting. Regular talking, hearing and seeing required in the normal course of
performing the job. Common eye, hand, finger dexterity required to perform some
essential functions. Mental application utilizes memory for details, verbal
instructions, emotional stability, discriminating thinking and creative problem
solving.
● Environmental Conditions
o Incumbent of the position generally performs in a typical office setting with
appropriate climate controls.
Salary Range
$46,899.00 – $52,761.00
CWC is an Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
If you have a disability and would like to request accommodation to apply for a position, please call 307-855-2112 or email [email protected].
