CWC is hiring an Accounting Technician III-Accounts Receivable

Position: Accounting Technician III-Accounts Receivable

Classified Staff

Job Location
2660 Peck Ave, Riverton, WY

Position Type

**For full consideration please submit your application by the initial review date of February 3, 2022. Attach a current Resume/CV and a Cover Letter. Resume/CV and Cover Letter can either be attached as a .docx or.pdf or listed in the space provided in the application. If documents are attached, just list “see attachment” in the space provided in the application. For assistance, please email [email protected] or call 307-855-2112. **

Position Summary

The Accounting Technician III- Accounts Receivable performs a variety of complex clerical and financial support duties as needed to expedite the processing of college receivables.

Essential Duties and Responsibilities

  1. Maintains all college receivables accounts, including reconciling reports to the general ledger, running periodic billing statements as appropriate, etc.; prepare and distributes annual student tax information (1098T’s).
  2. Meets with students, parents, and third-party payers to ensure understanding of CWC registration systems and payment expectations. Educates students regarding account transactions, i.e., charges, payments, aid, billings, credits, etc.; works with students to ensure payment of accounts through enforcement of college policies and procedures, setting up payment plans to avoid delinquency, and addressing questions about account charges; pursues collection of outstanding debts, processing bad checks, etc. Must use creativity and good judgment along with knowledge of CWC policies and federal and state regulations to process for each student’s unique situation. Routinely uses this creativity to generate ways for students to pay for registration and other expenses.
  3. Disburses student refunds weekly after analyzing all account credits for accuracy and verifying eligibility. Contacts other CWC departments to make adjustments when inaccuracies/discrepancies are discovered.  Prepares and processes electronic and paper check refunds. 
  4. Works as the liaison with representatives of outside agencies regarding student education billing costs, i.e., tribal agencies, workforce services, National Service Trust, NOLS, etc.; may negotiate settlement amounts for outstanding obligations to the college.
  5. Coordinates with registration office to verify attending or non-attending students and reconcile semester account balances. Works closely with and as a backup to financial aid to assure student awards are correct and complete and disbursed timely.
  6. Creates and updates many detailed reports to examine, adjust, and assess ever-changing processes to meet complex expectations and criteria for student accounts.
  7. Monitors general ledger to ensure proper posting of receivables; ensures proper processing of invoiced charges from various departments to outside agencies; reconciles accounts receivable reports to general ledger balances. Reconciles and explains to other departments the relationships between the processes and transactions and the expected outcomes of both accounts receivable and those departments.
  8. Analyzes and determines which accounts should be sent to collections agencies. Negotiates with those agencies for payoff agreements.
  9. Performs related duties as required.

Position Specifications

Minimum Qualifications

  • Education
    • Graduation from college with an associate degree from a regionally accredited institution of higher learning recognized by the US Department of Education bookkeeping, accounting, general finance or related field.
  • Experience
    • Four (4) years of related experience performing above or related duties.
  • Licenses/Certifications
  • Special Qualifications
    • Must be bondable.
  • Equivalency Statement
    • Equivalent combinations of education and experience from which comparable knowledge and abilities can be acquired may be considered on a case-by-case basis
  • Special Qualifications
    • Must be bondable

Knowledge, Skills, and Abilities

  1. Knowledge of current basic accounting or bookkeeping; general office maintenance and practices; filing systems (alpha and numeric), word processing, database, presentation, and spreadsheet applications, specifically Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and in-depth knowledge of several modules in Ellucian Colleague; letter composition, grammar, spelling, and punctuation; operation of a personal computer; operation of standard office equipment; basic mathematics; interpersonal communication skills and telephone etiquette; basic public relations; basic budget development practices and processes.
  2. Skill the operation of PC Computer, calculator, fax machine, ten-key by touch etc.; customer and interpersonal relations.
  3. Ability to accurately, efficiently, and effectively with numerical data; communicate effectively, verbally and in writing; relate in a professional, helpful manner in person and over the phone; relate to a diverse population in a professional, helpful manner and to maintain composure when faced with difficult situations; multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail; work independently with frequent interruptions; effectively identify and resolve problems related to every-day administrative operations; perform basic mathematical calculations; maintain strict confidentiality related to sensitive administrative information; operate personal computer (windows) in utilizing various programs (MS Word, PowerPoint, Excel, etc.) to produce or compose formal documents, reports and records; operate standard office equipment; effectively identify and resolve problems related to assigned fiscal duties; develop effective working relationships with executives, supervisors, fellow employees, vendors, contractors, and the public.

Level of Supervision

Works under the general supervision of the Director of Finance.

Working Environment

Reasonable accommodation will be extended to otherwise qualified individuals with a legally recognized disability.

  • Equipment Used
    • Standard office equipment includes a personal computer, calculator, fax machine, ten-key calculator by touch, phone pod, scanners, copy machine, and telephone.
  • Physical Requirements
    • Tasks require a variety of physical activities, which do not generally involve muscular strain, such as walking, standing, stooping, sitting, reaching, and light lifting. Frequent interactions with the public are required as a part of operating the cashier’s window. Regular talking, hearing, and seeing are required in the normal course of performing the job. Common eye, hand, finger dexterity is required to perform some essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and creative problem-solving.
  • Environmental Conditions
    • Incumbent of the position generally performs in a typical office setting with appropriate climate controls.
  • CWC is an Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.  If you have a disability and would like to request an accommodation to apply for a position, please call 307-855-2112 or email [email protected]

Salary Range
$19.08 – $21.47

CWC is an Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.

If you have a disability and would like to request accommodation to apply for a position, please call 307-855-2112 or email [email protected].

Apply now!

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