CWC is hiring a Director of Advancement Services & Alumni Engagement

Position Type


**For full consideration please submit your application by the initial review date of March 28, 2020. Attach a current resume/CV and a Cover Letter. Resume/CV and Cover Letter can either be attached as a .docx or.pdf or listed in the space provided in the application. If documents are attached, just list “see attachment” in the space provided in the application. For assistance, please emailcwchr@cwc.eduor call 307-855-2112.**
Position Summary

The Director of Advancement Services & Alumni Engagement is responsible for prospect identification, qualification, assignment, portfolio management, prospect strategy management, and proposal tracking, as well as developing policies and procedures that ensure the integrity and effectiveness of the prospect management system. This position is charged with developing and managing an engagement plan for CWC alumni, parents, and other critical friends of the College and in turn building out and executing the annual giving fundraising efforts of the CWC Foundation. This position will also assist with all grant work conducted by the Foundation and will be a key partner in the business operations of the Foundation.

Essential Duties and Responsibilities

Prospect Management & Research

  • Employing creative thinking, provide research on individuals, corporations, and foundations using a wide variety of sources and tools, including subscription information services, online database services, websites, directories, library and government sources and other internal and external repositories of information.
  • Research, collect, and organize all manner of information useful for grant applications and other proposals.
  • Analyze and synthesize accumulated information to assess financial capacity, philanthropic tendencies, giving propensity and linkages to the college. Keep abreast of college fundraising priorities and mine the prospect pool and broader communities (individuals, corporations, and Foundations) for potential matching philanthropic interest. Utilize relationship mapping, identify prospects with ties to key corporations, foundations, and each other.
  • Compose profiles, biographies, etc. using style, grammar and content appropriate to the audience receiving the information. Interpret and translate complex financial, including SEC filings, legal and corporate language into easily comprehensible terms.
  • Manage all prospect assignment activity; create, maintain, and document metrics and processes to analyze fundraising activity. Extract and communicate key information which directs cultivation and solicitation strategies and appropriately populate gift officer portfolios.
  • Continuously review local and national news and business publications to keep abreast of economic and business trends that can impact fundraising success.

Database Management

  • Serve as database manager for third party software (i.e. The Raiser’s Edge). Provide technical and strategic support for the daily use and operation of the database.
  • Identify the nature and sources of data that need to be created, tracked and maintained and design systems to collect, enter, and maintain data on an on-going basis. Utilize the services of outside vendors to enhance the data. Develop systems (i.e. queries, audit reports) to ensure the accuracy and completeness of the data. Identify, define and manage data clean-up projects. Manage student workers in support of this work.
  • Support all aspects of the Foundation’s grant work, including tracking grant applications, submissions, awards, etc.
  • Monitor, analyze, and report on progress towards goals and other key indicator metrics. Develop reports for leadership, including the Executive Director, the Foundation Board, College leadership and others with a need to know. Keep abreast of new products, resources, technologies, and methodologies to enhance the fundraising work.
  • Work with Institutional Research to ensure the appropriate collection of alumni data. Safeguard the confidentiality of alumni and donor information at all times, exercise the utmost of discretion, and adhere to the ethical and confidentiality policies and guidelines of the Foundation, the College and the Association of Professional Researchers for Advancement (APRA).

Alumni, Parent, and Friend Relations

  • Utilizing a systems approach, build and cultivate CWC alumni relationships to benefit the College, this may include a digital strategy, newsletters and other forms of communication, events, volunteer opportunities, etc.
  • Work with all parts of the College to grow opportunities for engagement and to promote a mutually supportive relationship between alumni, parents, friends and all facets of the College.

Annual Giving

  • Utilizing a systems approach, support the work of executing an annual giving strategy, including the creation, delivery, and tracking of appeals.
  • Interpret results and utilize segmentation and management of groups of prospects identified through giving patterns and internal/external screening processes to enhance giving outcomes.Track milestone giving years and amounts and initiate proper recognition actions
  • Take the lead on annual grant applications, support other grant activities.

Business & Finance Operations

  • Oversee the Foundation’s business and finance operations, including the annual audit. Ensure Foundation compliance with laws and regulations.
  • Assist the Executive Director in the creation of the annual budget.
  • Be familiar with financial software and general nonprofit accounting principles. Commit gifts, post to the general ledger and reconcile financial transactions. Ensure appropriate segregation of duties, conduct random internal audits on gift and other transactions. Provide backup forgift processing.


  • Operate within the framework established by the Foundation’s and CWC’s policies, procedures, and practices.
  • Perform other reasonably related duties as directed or assigned.

CWC is an Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.

If you have a disability and would like to request accommodation to apply for a position, please call 307-855-2112 or email

Salary Range
$51,597.00 – $58,047.00

To apply, click here.

Related Posts

Have a news tip or an awesome photo to share?